When it comes to sharing large files, figuring out the best option can be tricky. There are lots of different ways to send computer files, including email attachments, dedicated file transfer services, and cloud storage partners with integrated tools for sending large files online. Each has its own benefits and drawbacks.
Email attachments can be the easiest way to share large files, but there are limits on file size and you may run into a problem if your recipient’s inbox is full or their internet connection is slow. Fortunately, there are workarounds to these problems. One way is to use a service that offers a file upload portal and sends download links as an alternative to attachments. These solutions typically allow you to set up a custom URL or QR code to give recipients access to your files. Many of them also let you keep track of your transfers and provide proof of delivery.
Another option is to use a file-sharing platform that integrates with your existing business software or emails. For example, the Gmail app can connect to Google Drive so that if you try to attach an attachment that is over 25MB, it will upload to your Google Drive and create a link that you can then share in an email. This solution can be convenient, but it requires that your recipient have a Google account and that they have enough space in their Google Drive to store the file.
There are also dedicated file-sharing platforms that allow you to upload and share files without the need for an account. For example, WeTransfer allows you to upload a file and get a 6-digit link that can be used by your recipient to download the file directly. This is a great option for people who want to avoid downloading and storing their files in the cloud. It can be more difficult to track file downloads and receive proof of delivery, though.
Dedicated file-sharing solutions can be more difficult to manage for businesses, and they often require the purchase of additional hardware or software. These systems can also be harder to customize and integrate with existing workflows. Some also have limited security features and can be vulnerable to attack by hackers.
The best way to send large files, however, is through a secure file transfer tool designed specifically for business. With the right solution, you can eliminate email attachment limitations, streamline your workflow, and ensure that all of your business information is safe and accessible. Whether you need to send a presentation, a video project, or an end of year report, the right solution can make it easy and fast.